St. John's Job Openings
Thank you for your interest in work opportunities with St. John's Episcopal Church, Midland. We currently have closed interviews for the paid position described below. Should you wish to volunteer with us, we encourage you to consider how your gifts might match up with our ministries. Click here to learn more.
St. John’s Episcopal Church, Midland seeks PT (27-29 hr/ wk) administrative assistant. Successful candidate will be detail oriented, self-disciplined, engaging, professional, proficient in MS Office, and strong in database and shared file management. Pleasant demeanor receiving foot & phone traffic and training volunteers is required. Regular work schedule will cover parish office hours. Detailed description follows; salary commensurate with experience. Resumes accepted through May 6, 2018; only electronic submissions accepted. Submit to The Rev. Ken Hitch, Rector: firstname.lastname@example.org
Qualification and Skills:
- Proficient in MS Office Suite or similar office management software.
- Working knowledge of generally accepted office procedures / practices.
- Excellent organizational skills.
- Strong attention to detail, process & protocol documentation.
- Ability to function in a confidential work environment with sensitive information.
- Able to communicate and relate well to people with diverse backgrounds / experiences.
- Able to establish positive working relationships with staff, parishioners, community groups, etc.
- Reports to the Rector.
- Provides support to all church groups / committees as needed.
- Works with diocesan representatives as needed.
- Liaison with community groups who use the church facilities
- Facilitates communication between SAMS Food Pantry coordinators, EFPN coordinator, and clients.
- This position requires 27-29 hrs/ week that overlap regular office hours
Training and Support:
- Specific training requests should be approved by the Rector. Hire will coordinate office hardware and technology support through approved vendors.
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. Examples include:
- Answer phones, take messages, route phone calls.
- Relay information between EFPN coordinator, SAMS Food Pantry recipients and pantry coordinator.
- Sort / distribute mail. Must learn U.S. Postal Service requirements for mailings.
- Manage calendar of events / church usage.
Prepare correspondence, documents, schedules, bulletins, etc. based on generally accepted office procedures. Examples include:
- Type / mail service rosters, pantry & altar guild schedules, miscellaneous mailings to parishioners, reminders for various meetings and Sunday services, information for various church groups, etc.
- Prepare materials needed for Sunday services.
- Gather information, type, copy, collate Sunday bulletins. Also, send bulletins to shut-ins weekly.
- Format weekly lectionary readings.
- Print forms, prepare sign- up sheets.
- Type, format and print documents and reports as requested by the Rector or Vestry
Manage church records. Examples include:
- In conjunction with the Ministry Coordinator, is responsible for updating database, generating data pulls including member directories, mass emails and mailings, service rosters
- Record marriages, baptisms, confirmations, burials.
Perform a variety of routine duties as needed. Examples include:
- Identify, train and schedule office volunteers.
- Lock / unlock doors.
- Direct visitors and workers.
- Order office supplies.
Effectively interface with a variety of people with a variety of needs, demonstrating good judgment in answering/ routing requests. Examples include:
- People requesting food and financial assistance
- Parishioners and visitors with church business or pastoral needs
- Liaison with various community groups
- Diocesan representatives and other clergy in the community
- Solicitors, vendors